Privacy Policy

Account Information: When you create an account, we receive your name and email address from our OAuth authentication provider. We use this solely to create and manage your account and communicate with you about the Service.

Links & Content: When you explicitly add links to your queue (via the web app, Chrome extension, or API), we store the URL, page title, and article content you choose to capture. This content is used solely to generate your episode prep notes and is never used for any other purpose.

Show Profile: If you provide information about your podcast (name, description, perspective, tone), we store this to personalize your AI-generated prep notes.

Generated Prep Notes: We store the AI-generated episode prep notes so you can access them in your Past Episodes archive.

Payment Information: Subscription payments are processed by Stripe, Inc. We do not store your credit card number, CVV, or full payment details on our servers. We only retain your Stripe customer ID and subscription ID to manage your account status.

Authentication Tokens: The Chrome extension stores a session token in Chrome's local storage to keep you logged in. This token is transmitted only over encrypted HTTPS connections to our server.

The Podcast Prep Chrome extension captures the URL, title, and text content of web pages you explicitly choose to save by clicking "Add to Queue." The extension requires certain browser permissions, each used for a specific and limited purpose:

• activeTab: To read the title, URL, and content of the page you are currently viewing — only when you click the extension icon or the "Save" button. Never activates without explicit user action.
• scripting: To extract page content (title, meta description, article text) from the active tab at the moment you choose to save it. No scripts are injected at any other time.
• storage: To store your authentication token locally so you remain logged in between browser sessions. No browsing data or personal information is stored.
• tabs: To open the login page in a new tab during authentication and detect when the OAuth callback completes. Not used to monitor or track browsing activity.
• Host permission (podcastprep.co): To send your saved links to our server and authenticate your account. No other hosts are accessed.

The extension does NOT:

• Track or record your browsing history
• Collect data from pages you don't explicitly save
• Run in the background or monitor your activity
• Access any data beyond the active tab when you click the extension
• Inject advertisements or modify web page content
• Communicate with any third-party servers other than podcastprep.co
• Load or execute any remotely hosted code — all code is bundled locally within the extension
• Collect or transmit your IP address, device identifiers, or location

The extension only activates when you click it and only reads the content of the currently active tab at that moment.

We use your information exclusively to:

• Provide and maintain the Podcast Prep service
• Generate AI-powered episode prep notes from your saved links
• Personalize prep output based on your show profile
• Store your past episode preps for future reference
• Process your subscription payments via Stripe
• Communicate with you about your account (e.g., subscription confirmations)

We do not sell, share, rent, or transfer your personal information to third parties, outside of the approved use cases described in this policy. We do not use your content for advertising, marketing, or profiling purposes. We do not use or transfer user data for purposes unrelated to the Service's single purpose of podcast episode preparation. We do not use or transfer user data to determine creditworthiness or for lending purposes.

We use the following third-party services to operate the Service:

• AI Language Model: When you click "Create Prep," the content of your queued links is sent to an AI language model to generate structured discussion topics. This processing happens on-demand only when you initiate it. Your content is not used to train AI models and is not retained by the AI provider after processing.
• Stripe (Payment Processing): Subscription payments are handled by Stripe, Inc. Stripe's use of your payment information is governed by their Privacy Policy. We do not have access to your full card details.
• Cloud Hosting: Your data is stored on secure cloud infrastructure with encryption at rest and in transit.

Our website uses Google Tag Manager (container GTM-N4ZSLJ4L) to load analytics and marketing measurement tags. Through it we currently load Google Analytics 4, Google's Conversion Linker, and the OpenAI advertising measurement pixel, which records when a visit leads to a new subscription (including the plan amount). These tools may set or read cookies and similar identifiers in your browser and collect usage data such as the pages you visit, how you arrived at the site, your browser and device type, and your IP address, which the providers may use to estimate your general location. They do not receive the content of the links you save, your show profile, or your prep notes. Google's use of this data is governed by the Google Privacy Policy, and OpenAI's by the OpenAI Privacy Policy.

You can opt out at any time: block or delete cookies in your browser settings, use a browser or extension that blocks trackers or ads, or install the Google Analytics opt-out browser add-on. Opting out does not affect your ability to use Podcast Prep. Apart from the services listed in this section, we do not share your data with other third parties.

Your account data, saved links, and episode preps are retained as long as your account is active and your subscription is current. You can delete individual links from your queue at any time through the web app.

If you cancel your subscription, your account data is retained for 30 days in case you resubscribe, then permanently deleted. If you wish to delete your account and all associated data immediately, contact us at support@podcastprep.co and we will process the deletion within 7 business days.

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Export your data in a portable format
• Withdraw consent for data processing at any time

To exercise any of these rights, contact us at support@podcastprep.co. We will respond within 30 days.